Training Event Checklist

4 to 6 Weeks Prior to Training

¾        Return confirmation form (fax: 509-482-7994,  e-mail: teenaid@teen-aid.org)

       Note: Training dates are not confirmed/finalized until forms are returned.

¾        Order training packets and teacher curriculum sets (An accurate count is needed as materials will be shipped as early as 4 weeks in advance).

¾        Schedule informational parent meeting – coordinate time with Teen-Aid office

4 Weeks Prior to Training

¾        Verify lodging arrangements

¾        Send map of directions from lodging to training site to Teen-Aid

¾        Discuss implementation plans with Teen-Aid

2-3 Weeks Prior to Training

¾        Complete and return Curricula Implementation Strategy Form

¾        Send teachers an actual invitation to the seminar (The pre-training communication will set the tone of the training, and the tone of the training will set the tone of the teaching. Rather than send a memo about the seminar, we suggest an invitation. The Teen-Aid program likes to invite the parents and students into the learning experience; we would like to do the same for the teachers. Remember to give teachers plenty of notice so that they can arrange their schedules).

¾        Reserve training room (Avoid as many of these distractions as possible: bells, student interruptions, intercom messages, early release schedules for participants).

¾        Reserve the following equipment for the training:

        ___ VCR   ___ Overhead projector   ___ Screen  ___ White board or
        chalkboard

        ___ LCD player

1 Week Prior to Training

¾        Give materials to the teachers so that they can read them before the training and have specific questions ready

¾        Verify availability of equipment and technician if needed.

¾        Remind teachers and building administrators of training time and place.

Day of Training

¾        Arrange training room  (The training room should be comfortable for the size of the group with tables in a U-shape, if possible. They will be taking extensive notes, so tables are a   necessity. A room without bells and intercoms is best).

¾        Provide refreshments for the morning and afternoon breaks (One hour for lunch is scheduled; suggestions for close eating establishments facilitate prompt return for afternoon sessions. Making training special sends a clear message that the participant’s efforts are valued).

After Training

¾        Allow teachers to preview videos that were not viewed during the training.

¾        Schedule a time to debrief shortly after the in-service  (Plan to evaluate videos and make specific plans for implementation according to district or building policy, and scheduling limitations).

¾        Teen-Aid will send call tags via UPS for the trainer’s personal training materials. Please hold the boxes until UPS picks up.

¾        The district is responsible for returning unused teacher training packets and curriculum sets to the Teen-Aid office for credit.

¾        Address boxes to: Teen-Aid, Inc. 723 E Jackson, Spokane, WA 99207

Teen-Aid will summarize the evaluations for a report to your board/community.

This Teacher Training Event Checklist will help you make the necessary arrangements for the training. If you have any questions, please call Ruby at (800) 357-2868.

Thank you.